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Spell Check Overreach

My spell check has been drinking again. It just told me “déjà vu” should be “deejay.”

Everyone who uses Word software probably has some form of spell check. Mine — I call him “SC” — also makes occasionally helpful (but often just surreal) suggestions about grammar and punctuation. To be fair, SC sometimes saves me from my own carelessness. But all in all, I think I’d rather get dating tips from a praying mantis.

For less-experienced writers, spell check is a mushroom in the woods: be careful what you swallow. I once typed “public enemies” and SC wanted “enemy’s.” Nouns ending in y are tricky enough without bogus advice from a clueless tool. It pains me to think of all the insecure people who follow blindly.

SC is no panacea to grammar-challenged Americans. He changed “how is it possible” to “how it possible is,” and “all of the above” became “the entire above.”

The word snarky, referring to a snide attitude, has been in popular usage for a long time. But no one told SC, who thinks my hand slipped while I was trying to type “snaky” or “snarly.” Come to think of it, those two words pretty much sum up snarky. But that’s beside the point.

Another familiar term is “A-lister”: someone who’s show-business royalty. SC doesn’t get out much, so he thinks I must mean “lifter” or “luster” or “blister” — or even “leister,” which is a three-pronged fishing spear. That’s no way to describe Angelina Jolie!

And it’s not just trendy words that SC botches. The French word chez, referring to home or headquarters, has been prevalent in English usage since the early 18th century. So why does SC think I mean either a revolutionary (“Che”), a singer (“Cher”) or some bloke named “Chet”?

For several decades, Luddite has been a handy word for someone who rejects or is confounded by modern technology: “I’m such a Luddite I can’t program my DVR.” You’d think SC could do better than “landsite” or “audited.”

Clearly, at this point, spell check is too erratic. The irony is that it’s least valuable to those who need it most.

(This tip was contributed by veteran copy editor Tom Stern.)

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Posted on Tuesday, September 25th, 2012, at 1:42 pm

Proofreading Well

Research shows that written communications full of typos, misspellings, and usage errors leave readers with a poor impression of the writer and the organization. But proofreading well is challenging.

Before you begin proofreading, make sure your document is reader-focused—with a clearly stated main point, clear organization, easy-to-read formatting and concise language. Then follow these guidelines and you’ll present a consistent professional image every time:

Take a break between writing and proofreading. The best proofreading is done when you have distance from a document.

Read more…

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Posted on Wednesday, June 13th, 2012, at 10:04 am