Sign Up For Our Free Grammar E-Newsletter

Colons with Lists

Rule 1: Use the colon after a complete sentence to introduce a list of items when introductory words such as namely, for example, or that is do not apply or are not appropriate.

Examples:
You may be required to bring many items: sleeping bags, pans, and warm clothing.
I want the following items: butter, sugar, and flour.
I want an assistant who can do the following: (1) input data, (2) write reports, and (3) complete tax forms.


Rule 2: A colon usually does not precede a list unless it follows a complete sentence.

Examples:
To be successful in sales, one should do the following: (a) dress appropriately, (b) ask customers about their needs, and (c) follow through.

To be successful in sales, one should (a) dress appropriately, (b) ask customers about their needs, and (c) follow through.

Rule 3: With tabular format, a colon customarily precedes a list.

Examples:
To be successful in sales, one should do the following:
(a) dress appropriately
(b) ask customers about their needs
(c) follow through

To be successful in sales, one should:
(a) dress appropriately
(b) ask customers about their needs
(c) follow through

Note: You may use and before the last phrase.

To be successful in sales, one should:
(a) dress appropriately,
(b) ask customers about their needs,
(c) and follow through.

Note:
Capitalization and punctuation are optional when using single words or phrases in bulleted form. If each bullet or numbered point is a complete sentence, capitalize the first word and end each sentence with proper ending punctuation. The rule of thumb is to be consistent.

To be successful in sales, one should:
• Dress appropriately,
• Ask customers about their needs,
• Follow through.

Note: With lists, you may use periods after numbers and letters instead of parentheses.

For our meeting on Tuesday, please:
a. E-mail the agenda to me by Monday afternoon.
b. Call me 15 minutes before the meeting is set to begin.
c. Distribute the notes to all the board members after the meeting.

Pop Quiz
Add punctuation if needed.
1. The following are required (a) wet suits, (b) fins, (c) snorkels.
2. Please bring (a) wet suits, (b) fins, and (c) snorkels.

Pop Quiz Answers

1. The following are required: (a) wet suits, (b) fins, (c) snorkels.
2. Please bring (a) wet suits, (b) fins, and (c) snorkels. (CORRECT)

Posted on Saturday, August 11, 2007, at 8:09 pm


Add Comment Here

Leave a Reply