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Copy Editors Are People Too

There can’t be many books about the life and adventures of a professional word doctor, but one that came out in 2015 is definitely worth a look.

It’s Between You and Me, by Mary Norris, a longtime New Yorker copy editor who calls herself a “comma queen.” Norris admits that the book’s very title is a grammar lesson: “My fondest hope is that just from looking at the title you will learn to say fearlessly ‘between you and me’ (not ‘I’).”

Copy editors are those driven souls who spend their days fixing authors’ manuscripts. They cherish a perfectly sharpened No. 1 pencil as if it were a flawless diamond. And they look askance at technology, which breeds terrible language habits. Norris once texted a friend “Gute Nacht” (good night in German), and her autocorrect changed it to “Cute Nachos.”

Norris touches lightly on her pre-New Yorker days. In her teens she checked swimmers’ feet at a public pool and later delivered dairy goods on a milk truck. She first started reading The New Yorker in graduate school at the University of Vermont. She got an entry-level job at the magazine in 1978 and worked her way up to copy editor, working with a roster of illustrious writers that included Philip Roth, James Salter, and George Saunders.

Much of this tidy two-hundred-page book is an informal but informative discourse on grammar and punctuation. The author’s voice is warm and cordial, and also self-assured and feisty. Reading Between You and Me is like sitting at Norris’s table while she speaks about her life and her passion for language.

There are ten chapters, whose titles reflect the book’s breezy tone. Chapter One is called “Spelling Is for Weirdos.” A later chapter is titled “A Dash, a Semicolon, and a Colon Walk into a Bar.”

Early in the book Norris profiles Noah Webster, whose greatest achievement was 1828’s An American Dictionary of the English Language. This hugely successful work established the legitimacy and singularity of the American language.

Webster was an odd man who sometimes just made stuff up and claimed it was true. But he was a scholar of great influence who counted George Washington and Benjamin Franklin among his friends (Franklin felt that the letters c, w, y, and j should be removed from our alphabet).

We have Webster to thank for the American spelling of jail instead of gaol and mold instead of mould. America’s u-less spellings of words like color and flavor (as opposed to the British preference for colour and flavour) are Webster’s doing. He also got the k removed from the end of such words as music and traffic, and got re changed to er at the end of theater and center. But he was unsuccessful in his attempt to get ache changed to ake or soup to soop.

Norris is no prude. She sometimes uses language that would make your Aunt Matilda blush. (“Profanity ought to be fun.”) Still, she is a traditionalist. Even though some publications are now endorsing the “singular they” in sentences such as  someone forgot their keys, instead of his or her keys, Norris won’t hear of it: “ ‘their’ when you mean ‘his or her’ is just wrong.” This past January must have been a bleak month for Norris. That was when the American Dialect Society proclaimed the singular they the Word of the Year for 2015.

This “comma queen” takes her commas seriously: she once asked a writer to justify his use of the comma in “a thin, burgundy dress.” But then Norris is deadly serious about all punctuation—that’s her job. Most amateur writers misuse or ignore hyphens, but they are crucial in the war against ambiguity—can you see the difference between a high-school principal and a high school principal? (“If the school principal is high she should be escorted off the premises.”)

Apostrophes are also endangered. “Are we losing the apostrophe?” Norris asks. “Is it just too much trouble?” The mark’s mistreatment has led to the formation of England’s Apostrophe Protection Society.

Dashes—as opposed to hyphens—can replace quotation marks, periods, colons, and semicolons. Ah yes, semicolons: “Used well, the semicolon makes a powerful impression; misused, it betrays your ignorance.”

Copy editors have devoted their lives to the principle that if people would be conscientious about English, more would be right with the world. Those to whom good grammar and good writing are stimulating topics should spend a little time with Mary Norris. She’s classy company.

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Posted on Wednesday, June 8, 2016, at 9:38 am


Punctuation or Chaos

She said I saved the company

No one knows for sure what the above sentence means. It consists of six everyday words, and the first five are monosyllables, yet this simple declarative sentence has at least three quite different
meanings—maybe more, because with no period on the end, the reader can’t even be sure the sentence is complete. As it stands, we don’t know whether “she” or “I” saved the company. We don’t even know who was talking. Look:

She said I saved the company.
• She said, “I saved the company.”
• “She,” said I, “saved the company.”

Without punctuation marks, a sentence is thrown into chaos. So please spend a few minutes assessing your punctuation proficiency by taking the quiz below. The answers directly follow the test.

* NOTE: This quiz addresses punctuation rules and conventions of American English.

Punctuation Quiz

1.
A) The ship arrives at 8 p.m.. Be on time.
B) The ship arrives at 8 p.m. Be on time.
C) A and B are both correct.

2.
A) The teacher said, “This is an example of ‘an eye for an eye.’ ”
B) The teacher said, “This is an example of ‘an eye for an eye’.”
C) The teacher said, “This is an example of ‘an eye for an eye’ ”.

3.
A) Lamar is a bright, happy, child.
B) Lamar is a bright happy child.
C) Lamar is a bright, happy child.

4.
A) If I may be perfectly frank I think it’s a bad plan.
B) If I may be perfectly frank, I think, it’s a bad plan.
C) If I may be perfectly frank I think, it’s a bad plan.
D) If I may be perfectly frank, I think it’s a bad plan.

5.
A) Ask me Wednesday. We will know more then.
B) Ask me Wednesday; we will know more then.
C) A and B are both correct.

6.
A) We have come up with a travel choice for this summer; Mexico City.
B) We have come up with a travel choice for this summer: Mexico City.
C) A and B are both correct.

7.
A) The four siblings can read each other’s minds.
B) The four siblings can read each others’ minds.
C) The four siblings can read each others’s minds.
D) The four siblings can read each others minds.

8.
A) All the student’s favorite teacher is Mrs. Baines, but Mrs. Baine’s idea of a good time is fishing.
B) All the students’ favorite teacher is Mrs. Baines, but Mrs. Baine’s idea of a good time is fishing.
C) All the student’s favorite teacher is Mrs. Baines, but Mrs. Baines’ idea of a good time is fishing.
D) All the students’ favorite teacher is Mrs. Baines, but Mrs. Baines’s idea of a good time is fishing.

9.
A) Our daughter is two-years-old now.
B) Our daughter is two years old now.
C) Our daughter is two-years old now.
D) Our daughter is two years-old now.

10.
A) After reviewing the up to date documents, she pushed for environmentally-friendly practices.
B) After reviewing the up to-date documents, she pushed for environmentally-friendly practices.
C) After reviewing the up-to-date documents, she pushed for environmentally-friendly practices.
D) After reviewing the up-to-date documents, she pushed for environmentally friendly practices.

11.
A) These are just words on paper- you can choose to disagree with them.
B) These are just words on paper – you can choose to disagree with them.
C) These are just words on paper—you can choose to disagree with them.
D) A, B, and C are all correct.

12.
A) I hope you enjoyed yourself (why do I worry about that?).
B) I hope you enjoyed yourself (why do I worry about that?)
C) I hope you enjoyed yourself (why do I worry about that.)
D) I hope you enjoyed yourself (why do I worry about that).

 

ANSWERS

1. B) See Periods, Rule 2

2. A) See Quotation Marks, Rule 7

3. C) See Commas, Rule 2

4. D) See Commas, Rule 4a

5. C) See Semicolons, Rule 1a

6. B) See Colons, Rule 1a

7. A) See “Each Other vs. One Another” (Newsletter of Sept. 29, 2015, tenth paragraph)

8. D) See Apostrophes, Rules 1c and 2a

9. B) See Hyphens, Rule 4

10. D) See Hyphens, Rules 1 and 3

11. C) See Hyphens, intro (first paragraph)

12. A) See Parentheses, Rule 2b

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Posted on Wednesday, April 13, 2016, at 9:43 am


No Question About It

Let’s see if you can spot what is wrong with this sentence? On closer inspection, most of you will see that the sentence should end in a period rather than a question mark.

Question marks are used only with direct questions. The sentence above certainly contains a direct question: what is wrong with this sentence? However, Let’s see if turns the sentence into an indirect question.

Here is the difference between direct and indirect questions: Do you agree? is a direct question. That same question is embedded in I wonder whether you agree. But now the sentence is a statement. The question is still there, but it is no longer direct.

Sentences that start with Let’s see if, I wonder whether, and the like are statements that ask questions in a roundabout way. Avoid the trap of ending such sentences with question marks.

Some sentences that sound like direct questions are really declarations (What wouldn’t I do for you), requests (Why don’t you take a break), or demands (Would you kids knock it off). Questions like these, which do not require or expect an answer, are called rhetorical questions. Because they are questions in form only, rhetorical questions may be written without question marks.

One-word questions within sentences do not ordinarily take question marks either. There might conceivably be a good reason to write The child asked, why? but that sentence is heavy-handed compared with The child asked why.

When direct questions of more than one word occur in the middle of a sentence, they are generally preceded with a comma, or sometimes a colon, and some writers capitalize the first word: Rantos wondered, How will I escape?

It is not wrong to capitalize a direct question in midsentence. Sometimes it’s a good idea, other times it can be distracting. Many writers would prefer Rantos wondered, how will I escape?—no capital—because the question how will I escape? is clear and concise.

The venerable Chicago Manual of Style offers this handy guideline: “A direct question may take an initial capital letter if it is relatively long or has internal punctuation.” Chicago then provides an example: Legislators had to be asking themselves, Can the fund be used for the current emergency, or must it remain dedicated to its original purpose?

You will notice that the stylebook says “may take,” not “must take.” When it comes to writing questions there is a lot of leeway. Some writers use a colon where others use a comma. Some capitalize where others do not. But an uncalled-for question mark is amateurish in anybody’s book.

 

Pop Quiz

Fix any sentences that need fixing. Our answers are below.

1. I’d like to ask, what makes you so sure?

2. Why don’t you run along home now?

3. The question is not only how? but also why?

4. I wonder if they’re coming over tonight?

5. I’d like to ask what makes you so sure?

 

Pop Quiz Answers

1. I’d like to ask, what makes you so sure? CORRECT

2. Why don’t you run along home now.

3. The question is not only how but also why.

4. I wonder if they’re coming over tonight.

5. I’d like to ask what makes you so sure.

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Posted on Tuesday, March 8, 2016, at 3:59 pm


Year-End Quiz

To close out 2015 we have put together a comprehensive pop quiz based on the year’s GrammarBook.com grammar posts. The quiz comprises twenty-five sentences that may—or may not—need fixing. Think you can fix the ones that need help?

You’ll find our answers directly below the quiz. Each answer includes, for your convenience, the title and date of the article that raised the topic.

This quiz is not for dilettantes. Good luck, and we hope to see you back here after the holidays.

 

Jumbo Pop Quiz: 2015 in Twenty-five Questions

1. I have an affinity for pizza.

2. People that like a couple drinks before dinner are my idea of good company.

3. Let him who is without sin cast the first stone.

4. We dined with people from Chicago, Illinois, Brooklyn, New York, and San Diego, California.

5. There are three different pools on the property.

6. Do you have any future plans you can tell us about?

7. It was a hazel doormouse with golden-brown fur and large black eyes.

8. Fifty dollars are too much to pay for a toaster.

9. The differences between us and them are miniscule, so take your pick.

10. Toby has gotten himself into trouble this time.

11. The dry soil has drank up every last raindrop.

12. The hotel is in close proximity to the corporate, financial, and fashionable heart of the city.

13. In Big Sur the view from our balcony was simply incredulous.

14. Erik was born on June 5, 1975 in Oslo, Norway.

15. Hanging around with fantastic writers rubs off on you after awhile.

16. Choose the more likely sentence:
A) Ruben compared Giorgio’s spaghetti to dog food.
B) Ruben compared Giorgio’s spaghetti with dog food.

17. Here is what I want from the store: Onions, potatoes, and broccoli.

18. The challenge so enervated her that she rushed out and sprinted two miles.

19. These two crooks just wanted to steal each others’ money.

20. Storm clouds creeped unnoticed over the distant mountains.

21. Luckily, the guide found them and lead them to safety.

22. She loved three men equally, so choosing a husband was a difficult dilemma.

23. McCloy knew he’d lied to Anita, but his alibi was, “I didn’t want to hurt her.”

24. The conflict centers around the atrocities of war.

25. I am writing in regards to employment opportunities at your firm.

 

Jumbo Pop Quiz Answers

An asterisk (*) indicates that there are more correct answers than one.

1. I have a fondness for pizza.* (Words in Flux, 1-13)

2. People that like a couple of drinks before dinner are my idea of good company. (Nice Publication—Until You Read It, 1-27)

3. Let him who is without sin cast the first stone. CORRECT (Media Watch, 2-17)

4. We dined with people from Chicago, Illinois; Brooklyn, New York; and San Diego, California. (The Man Who Hated Semicolons, 3-31)

5. There are three pools on the property. (Media Watch, 5-5)

6. Do you have any plans you can tell us about? (A Twenty-first Century Usage Guide, 5-12)

7. It was a hazel dormouse with golden-brown fur and large black eyes. (A Twenty-first Century Usage Guide, 5-12)

8. Fifty dollars is too much to pay for a toaster. (What Kind of Rule Is Usually?, 5-19)

9. The differences between us and them are minuscule, so take your pick. (Spell Check, 5-26)

10. Toby has gotten himself into trouble this time. CORRECT (Misbegotten Views on Gotten, 6-30)

11. The dry soil has drunk up every last raindrop.
(Irregular Verbs Can Be a Regular Pain, 7-7)

12. The hotel is close to the corporate, financial, and fashionable heart of the city.* (Don’t Put It in Writing, 7-14)

13. In Big Sur the view from our balcony was simply incredible. (Grammar, Vocabulary Go Hand in Hand, 7-28)

14. Erik was born on June 5, 1975, in Oslo, Norway. (Media Watch, 8-4)

15. Hanging around with fantastic writers rubs off on you after a while. (Media Watch, 8-4)

16. A) Ruben compared Giorgio’s spaghetti to dog food. (Compare To vs. Compare With, 8-18)

17. Here is what I want from the store: onions, potatoes, and broccoli. (Colons and Capitals, 8-25)

18. The challenge so energized her that she rushed out and sprinted two miles. (You Can Look It Up, 9-15)

19. These two crooks just wanted to steal each other’s money. (Each Other vs. One Another, 9-29)

20. Storm clouds crept unnoticed over the distant mountains. (Why Irregular Verbs Are Strong, 10-6)

21. Luckily, the guide found them and led them to safety. (Why Irregular Verbs Are Strong, 10-6)

22. She loved three men equally, so choosing a husband was a difficult predicament.* (Slipshod Extension, 10-13)

23. McCloy knew he’d lied to Anita, but his excuse was, “I didn’t want to hurt her.”* (Slipshod Extension, 10-13)

24. The conflict centers on the atrocities of war.* (When Idioms Become Monsters, 10-20)

25. I am writing in regard to employment opportunities at your firm. (Give the Gift of Pedantry, 12-1)

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Posted on Tuesday, December 15, 2015, at 2:31 pm


Colons and Capitals

Why can’t all punctuation be as easy to understand as periods are? Periods end a sentence. The first word in the next sentence is capitalized. That’s about it.

But when it comes to capitalization, the colon—one period floating ominously above the other—makes fledgling writers jumpy about the word that follows it.

There are conflicting policies and theories about capitalizing after colons. But here are two rules that everyone seems to agree on:

• Capitalize the first word of a quotation that follows a colon. (She replied: “The weather was too pleasant to leave.”)

• Capitalize if the information after a colon requires two or more complete sentences. (Dad had two rules: Work hard. Be honest.)

Some of you may be asking: Shouldn’t a writer always capitalize the first word after a colon? Here is the answer: certainly not. The first word in a list that follows a colon should not be capitalized (Please bring the following: goggles, gloves, and a wrench). Neither should a word, phrase, or incomplete sentence (Here’s where I’ll be: way up north). Obvious exceptions are proper nouns and acronyms that are always capitalized (Here’s where I’ll be: North Dakota).

Now comes the most vexing question: Should you capitalize the first word in a complete sentence that follows a colon? The influential Associated Press Stylebook says yes, always. But the no less influential Chicago Manual of Style says no—except for the two bulleted rules listed above in the fourth and fifth paragraphs.

Both policies strike us as unnecessarily rigid. Why not let the writer decide, based on the meaning and intended tone of the sentence?

In AP style, a writer has no choice but to write One thing I ask: Be careful crossing the street. In Chicago style, a writer has no choice but to write One thing I ask: be careful crossing the street. Some writers might prefer lowercase in this situation, feeling that capitalizing be borders on shrill. Other writers might choose a capitalized Be to emphasize the importance of the warning. After all, the danger of distracted urban meandering in this age of hand-held gadgets should not be downplayed.

We understand that neither AP nor Chicago wants to be perceived as wishy-washy. The inflexibility of their colon policies is a boon to beginners looking for guidance. But what about writers with some experience? Consistency is good—but in this case, as illustrated in the previous paragraph, consistency thwarts nuance.

When novices become seasoned writers, and understand all the rules of punctuation, we believe they have earned the right to decide on a case-by-case basis whether to capitalize after a colon.

 

Pop Quiz

Would you change the punctuation in any of these sentences? Correct answers are below.

1. Here are our only rules: drive slowly. And do not leave your lane.

2. In the bag were the following: Scissors, a hairbrush, and a warm soda.

3. This is what Freddie said: “she can’t.”

 

Pop Quiz Answers

1. Here are our only rules: Drive slowly. And do not leave your lane.

2. In the bag were the following: scissors, a hairbrush, and a warm soda.

3. This is what Freddie said: “She can’t.”

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Posted on Tuesday, August 25, 2015, at 1:20 pm