Writing Dates and Times



Rule: The following examples apply when using dates:

The meeting is scheduled for June 30.
The meeting is scheduled for the 30th of June.
We have had tricks played on us on April 1.
The 1st of April puts some people on edge. (Some prefer to write it out: The first of April)

Rule: There are differing policies for expressing decades using numerals. Some write the 1980s and the ’80s, others write the 1980’s and the 80’s. However, using two apostrophes (the ’80’s) is awkward and is not recommended.

Correct:
During the ’80s, the world’s economy grew.
During the 1980s, the world’s economy grew.
During the 1980’s, the world’s economy grew.

Not Advised:
During the ’80’s, the world’s economy grew.

Rule: Some writers spell out the time of day, others prefer numbers.

Example: She gets up at four thirty before the baby wakes up.
Example: The baby wakes up at 5 o’clock in the morning.

Rule: Some use numerals with the time of day when exact times are being emphasized.

Example: Her flight leaves at 6:22 a.m.
Example: Please arrive by 12:30 p.m. sharp.

Rule: It is clearer to use noon and midnight rather than 12:00 p.m. or 12:00 a.m.

Note: You may use AM and PM, A.M. and P.M., am and pm, or a.m. and p.m.
Some put a space after the numeral, others do not.

Example: Her flight leaves at 6:22 a.m.
Example: Her flight leaves at 6:22am.
Example: Please arrive by 12:30 P.M. sharp.

Rule: As you will see in the following examples, there are a number of options for expressing date and time ranges. Take care to express the ranges clearly, and be consistent.

Example (using an en dash in accordance with The Chicago Manual of Style. The en dash indicates up to and including, or through):
The fair will take place August 31–September 5.

Example (using a hyphen in accordance with The Associated Press Stylebook):
The fair will take place August 31-September 5.

Example (reasonably clear): The fair will take place from August 31 to September 5. Most people would interpret that the fair will begin on August 31 and extend to and including September 5. However, consider this sentence:

We will be visiting from August 31 to September 5.
Are the visitors departing on September 5 or staying through September 5?

Example (clear): We will be visiting from August 31 through September 5.

Note: Do not use a hyphen or en dash when from or between is used before the first date or time.

Incorrect example: We will be visiting on August 31, 2017, from 2:00 p.m.–4:00 p.m.

Examples (exact beginning and end dates not important):
The Straus family lived in the neighborhood from 1949 to 2012. (from followed by to)
The Straus family lived in the neighborhood between 1949 and 2012. (between followed by and)

Example (with exact dates): The Straus family lived in the neighborhood from January 1, 1949, to October 18, 2012.

 

Pop Quiz:
Correct or Incorrect?

1. The last outbreak of smallpox occurred in the late seventy’s.
2. Can you get here by 12:00 midnight?
3. Please deliver the package by August 1st.
4. Her flight leaves at 5:00 a.m. in the morning.
5. The market is open from 9 am to 9 p.m.
6. Traffic will be detoured on Saturday, April 22, from 1:00 p.m. and 4:00 p.m.

 

Pop Quiz Answers

1. The last outbreak of smallpox occurred in the late seventies.
2. Can you get here by midnight? (leave out 12:00)
3. Please deliver the package by August 1. (OR by the first of August OR by the 1st of August)
4. “5:00 a.m. in the morning” is redundant. Leave out one or the other:
Her flight leaves at 5:00 a.m. OR Her flight leaves at 5:00 in the morning.
5. The market is open from 9 am to 9 pm. OR 9 a.m. to 9 p.m.
6. Traffic will be detoured on Saturday, April 22, from 1:00 p.m. to 4:00 p.m. OR between 1:00 p.m. and 4:00 p.m. OR Traffic will be detoured on Saturday, April 22, 1:00 p.m.–4:00 p.m. OR 1:00 p.m.-4:00 p.m. OR use pm, PM, or P.M.

 

Posted on Wednesday, April 19, 2017, at 8:54 am

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55 Comments on Writing Dates and Times

55 responses to “Writing Dates and Times”

  1. Carolyn Welcome says:

    You write “…..at 5 o’clock.” Is it incorrect to write “at five o’clock” or is that also acceptable?

  2. @donmorberg says:

    I can’t figure out what makes your third example correct: “During the 1980’s, the world’s economy grew.”
    An apostrophe is inserted when something is removed (the o from don’t, the un from ’til) or in a possessive. Why would putting one is 1980s be correct?
    I know random apostrophe insertion is common among those who don’t know a possessive from a possum, but that don’t make it right.

    • We understand your concern and don’t particularly like that apostrophe either; however, up until sometime in the later 20th century, constructions like the 1970’s and the 70’s were the preference of many distinguished editors. Perhaps we’ll be able to drop it at some point in the future.

      • Kevin Manzke says:

        Perhaps a way to relieve donmorberg’s and Angelo S.’s cognitive dissonance related to the use of an apostrophe when talking about dates (e.g. the 70’s), would be to think of it as a case of missing letters, as in the “o” in don’t.

        But, instead of only one letter missing, ALL the letters are missing. So, the Seventies is rendered 70’s because all eight letters before the “s” are dropped.

        The construct is required (one could argue) because there is no way to indicate a plural number with digits alone, so you must use the letter “s.” And because you are using digits to replace dropped letters, the apostrophe represent the fact the we’ve used a shortcut (like dropping the “o”) and is appropriate.

  3. Andy M. says:

    Example: The baby wakes up at 5 o’clock in the morning.
    As the number is less than ten, five should be spelled out.

    • Writing numbers is a minefield. As we mention in our rules for Writing Numbers, it is a complex topic with many exceptions. Your comment that a number less than ten should be spelled out is consistent with guidance in The Associated Press Stylebook. However, be aware that AP makes an exception for times, stating “use figures except for noon and midnight.” Be consistent in your own writing, and you’ll be fine.

  4. Lee M. says:

    Thanks for your great article on dates and times.

    Something that annoys me has to do with how some people speak of a range of items (including dates, times, and other measures), combining the two forms “between this and that” and “from this to that.”

    These people will say, “It should arrive between Monday to Friday,” or, “The cost will be between five dollars to seven dollars.”

    I believe that is incorrect, and that the correct forms are, “It should arrive between Monday and Friday,” and, “The cost will be between five dollars and seven dollars.”

    I rarely hear the form, “From this and that,” but I often hear “Between this to that.”

    Ugh. Please straighten us all out!

    • We agree with you. We mentioned the proper way to express these ranges in the next to last set of examples where we advise “from followed by to” and “between followed by and.”

      We’ll consider expanding on this topic in a future e-newsletter.

      Thank you for the kind words.

  5. Angelo S. says:

    I believe that using apostrophes to denote decades as in: the 1980’s, the 1940’s, etc. is incorrect and not acceptable as an alternate. The ‘s is never used anywhere else in the English language to denote plurality. Why should be used here? There is a perfectly acceptable and consistent way to show the plural: the use of a final “S”. This is also how I was taught in grammar school and high school.

    To me, the use of the apostrophe is wrong because it is inconsistent. The ‘s should only be used in contractions meaning is, and for possession of a singular noun or name. Doing otherwise is confusing and unnecessary.

    I think that writing 1980’s, etc., using an apostrophe is just another example of grammar unjustifiably absorbing and adopting an incorrect practice because it is seemingly ubiquitous: “Many do it that way” or “I have seen it done that way in professional publications.”

    • We do agree with you; we don’t like it either. We express our preference more clearly in our Writing Numbers Rules 11 and 12.

      (Also, remember that ‘s can be a contraction for has as well as is.)

    • David says:

      I seem to remember an apostrophe being used to create certain plurals.

      Such as in a single letter: You should mind your p’s and q’s. There are four i’s in Mississippi.

      This does run in line with using is after numerals as well. Many 9’s are hidden in this image.

      Alas I am just a mathematician. Grammar is not my strength. I just wondered in seeking guidance on dates in the day-month-year format. I seem to remember direction in the past saying no comma or a comma after the day are both appropriate.

    • Marquis witt says:

      Yes, let’s be consistent: 80s is plural. It replaces the spelled word “eighties.”

  6. Donna W. says:

    Wouldn’t you have a double period when A.M. ends the sentence? Example: Her flight leaves at 6:22 a.m..

  7. Barbara says:

    Is a comma used after the year when writing a date as follows:

    22th day of March A. D. 2017 will be the fist day of Spring.

  8. YURI CAVALCANTE CALIL says:

    Is it necessarily incorrect so say April 1st? I’ve been writing this my whole life and not once was I corrected, is it a grave offense or is it okay?

  9. Luci says:

    Can i say: I thought you were going to LSU for 2PM?

  10. Elena says:

    Is it correct to write – We’re leaving on 23rd August – ? without THE and OF?

    • You could write either “We’re leaving the 23rd (or twenty-third, depending on your style guide) of August” or “We’re leaving August 23.”

      • Mary says:

        Could you please specify why do you omit ON in “We’re leaving the 23rd (or twenty-third, depending on your style guide) of August” or “We’re leaving August 23″? I often come across similar sentences, but I still can’t find any grammar rule explaining that (one of the reasons I actually visited this website but, again, didn’t find the answer). Would it be correct to write the above sentence with ON as well (We’re leaving ON the 23rd of August)?. Thank you in advance.

        • The Associated Press Stylebook says, “Do not use on before a date or day of the week when its absence would not lead to confusion, except at the beginning of a sentence.” We agree with AP and recommend not overusing prepositions. That being said, writing “We’re leaving on the 23rd of August” would not be incorrect.

  11. judy deberry says:

    On a tombstone the date is shown Dec 14 with the date beneath and April 23 with the date beneath. Is a comma needed after the 14 and the 23 since the year is not on the same line?

  12. Wendy Womack says:

    My friend insists that one can say, “I’m going to the gym for 4:30 and then I might take a class there.” I maintain that one has to say “for a 4:30 class” or at least, “for a 4:30” implying a class or appointment. Who is right?

    • The following would be grammatically correct:
      I’m going to the gym at 4:30, and then I might take a class there.
      I’m going to the gym for a 4:30 class.
      I’m going to the gym for a 4:30
      is acceptable in an informal, most likely spoken, context.

  13. PAG says:

    I have been a proofreader for over 25 years. I just wanted to point out something in this post that is incorrect. Above it says:
    Correct:
    During the ’80s, the world’s economy grew.
    During the 1980s, the world’s economy grew.
    During the 1980’s, the world’s economy grew.
    The last entry using “During the 1980’s” is incorrect. Talking about the collective years that make up the eighties, 1980s does not need an apostrophe because it is plural, not possessive. It is incorrect to use “1980’s.”

  14. Hazel.J says:

    What about when you are writing a sentence like “the party is at 9-12 p.m.” because the first number is a.m and the second number is p.m.? I’m not sure which term to use.
    Thank you!

    • We recommend changing the preposition at to from and using the word to instead of a hyphen. Also, it is clearer to use noon and midnight rather than 12:00 p.m. or 12:00 a.m.
      The party is from 9:00 a.m. to noon.

  15. Noht says:

    Which is correct?
    A. 6th of April, 2018
    B. 6th of April 2018

  16. Amanda says:

    When writing out a date and time, which would be correct: March 26, 2018, at 10:14 a.m. or March 26, 2018 at 10:14 a.m.? My instinct is with the comma, but all of the online card companies drop the comma. Thanks!

    • Our Rule 9 of Commas says, “Use a comma to separate the day of the month from the year, and—what most people forget!—always put one after the year, also.” Greeting cards, invitations, wedding announcements, and the like go by their own rules.

  17. Becky says:

    While writing a sentence ending in 2017-2018, the 2018 has to wrapped to next line. Do I just type 18 or 2018 at the beginning on the next line? I think 2018 but a coworker disagrees.

    • There is no rule regarding this situation, but we would recommend keeping 2018 intact for readability purposes if it must wrap to the next line. Another option could be to move the entire 2017-18 to the next line.

  18. Ellen says:

    Could you explain why people are leaving out the space between the time and the am or pm? I am seeing this a lot and it looks wrong to me, but you give it as an acceptable form above.

    • The Associated Press Stylebook, The Chicago Manual of Style, and some of the other leading style guides include a space between the numerals and the abbreviation. For clarity, we prefer that practice ourselves. However, we do acknowledge that there is a wide variation in how different books, newspapers, magazines, advertisers, etc. treat times. There are no strict rules governing this area, which now resides fully in the public domain where style has become subjective. We recommend adopting a style and sticking to it.

  19. Linda Brett Dorf says:

    For the year spans, is 2012-15 correct? Or should it be 2012-2015. Example: I lived in New York City from 2012-2015.

    Thanks!

  20. Diane says:

    I’d like to know what is the correct way to write this beginning statement on a plaque.

    On this date, June 7, 1962 or On this date: June 7, 1962

  21. Brett Wilson says:

    Time zones were not covered in the article. I was hoping for clarification on time zone punctuation as part of a date and time. Perhaps a future revision could include such.

    • Thank you for your suggestion, which we will note for future consideration. The Chicago Manual of Style says, “Time zones, where needed, are usually given in parentheses—for example, 4:45 p.m. (CST).”

  22. Herb Nomura says:

    When writing a range of times and the beginning and ending time are both AM or PM, I think it’s clearer to just use one AM or PM instead of two,

    e.g., MONDAY, AUGUST 27, 7:00 TO 9:30 PM instead of MONDAY, AUGUST 27, 7:00 PM TO 9:30 PM.
    or MONDAY, AUGUST 27, 7:00-9:30 PM instead of MONDAY, AUGUST 27, 7:00 PM-9:30 PM.

    Then you don’t have to realize that they are both in the AM or PM.

    Is there a rule that says one must use both AM or PM for each time?

    Also, should one always use one style of am/a.m./AM on a page or document, as opposed to mixing some with am and some with AM?

    Thank you.

  23. Elizabeth says:

    Is the comma after the year, January 1, 2018 below, correct or not?

    Our fiscal year is January 1, 2018, through December 31, 2018.

  24. Anne Anthony says:

    When writing a date which is correct? 9/26/18 or 9/26/2018
    Is it acceptable to write 9/26/18 yet? Surely, no one could assume you mean 1918. Or do we have to wait another hundred years before using the shortcut?

    • All-numeral styles of writing dates are not recommended in formal writing except with certain dates that may be known that way, such as 9/11 for September 11, 2001. If you choose to use the all-numeral format for a date in informal writing, it is up to you to determine whether the century to which you’re referring is sufficiently clear. There are no hard-and-fast rules governing this area.

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