Research shows that written communications full of typos, misspellings, and usage errors leave readers with a poor impression of the writer and the organization. But proofreading well is challenging.
Before you begin proofreading, make sure your document is reader-focused—with a clearly stated main point, clear organization, easy-to-read formatting, and concise language. Then follow these guidelines and you’ll present a consistent professional image every time:
Take a break between writing and proofreading. The best proofreading is done when you have distance from a document.
This tip was brought to you by the fabulous editors at Write It Well. For more information about how Write It Well can help you or your staff write more effectively at work, visit writeitwell.com.
Choose the better sentence from each pair of sentences. Answers are at the bottom of the newsletter.
A.1. Our boat capsized in the storm, so we needed rescuing.
A.2. The weather had adverse impacts on our boat resulting in the necessity to rescue us from the water.
B.1. There are many ideas that are worth exploring by us at this meeting.
B.2. Let’s explore the many worthwhile ideas at this meeting.
C.1. Martin could not find time to work, shop, and go for walks with the dogs.
C.2. Martin could not find time to work, shop, and walk the dogs.
D.1. Jordan believed that Serena had embarrassed him intentionally.
D.2. Jordan did not believe that Serena had embarrassed him unintentionally.
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Posted on Wednesday, June 13, 2012, at 10:04 amAdd Comment Here